What Tobren Deliver does — features, in plain terms
Tobren Deliver

Everything it does, in plain terms.

These are the questions studios ask in the first five minutes of a demo. Each one has the answer and the setting that does it — including the handful of things we don't do yet.

Would rather see it than read it? Eleven screens from a real workspace →

The range

Ten ways to deliver a job. One tool.

Two gallery types, two access tiers, restricted or not, and several pricing modes — which between them cover ten genuinely different jobs. All of it is built, and you choose per gallery and per photo.

See seven of these running side by side in one studio’s workspace →

The jobHow it’s configured
1 A wedding or portrait gallery the client pays to unlock Client gallery · watermarked · bundle or à-la-carte package
2 A prepaid or contract shoot — they already paid, just deliver it Client gallery · prepaid · no watermark, straight to download
3 A free portfolio anyone can download Public gallery · open · full-resolution, no sign-up
4 Selling to people who were never your clients Public gallery · watermarked · per-photo pricing or a package
5 A giveaway or lead magnet Public gallery · prices set to $0
6 A semi-private family or VIP gallery Public gallery · password
7 Someone who refuses to make an account Public gallery · private link you can rotate
8 An event day with hundreds of buyers you have never met Public watermarked · folders · per-photo or package pricing
9 A mixed gallery — some free, some for sale, some never for sale Per-photo pricing · $0 and not for sale in one gallery
10 One shoot, many buyers, each buying different frames Assigned customers · à-la-carte · watermarked copy cleans itself up

Getting paid

Do I have to take payment through Deliver?

No. Plenty of work is already paid for before anyone sees a gallery — a contract, an invoice, a deposit, cash on the day. Set the shoot to prepaid and the client just gets their files: no watermark, no checkout, no prompt to buy something they already own.

You can still record what the job was worth. Put the figure on the shoot and it joins your revenue reporting alongside gallery sales — one trendline, whether the money arrived through Deliver or through your bank.

The Tobren Deliver dashboard showing month-to-date revenue and order count alongside active shoots, customers and storage
Revenue reporting: prepaid amounts you record on a shoot appear here beside gallery sales.
How: shoot access tier → Prepaid, and optionally the amount collected. Deliver never needs to touch the money to keep your numbers complete.
When a client does buy, where does the money go?

Straight into your own account. You connect your Stripe or your Square — your choice of processor, per studio — and client payments route directly to it. We are not a party to the transaction, so there is no cut, no payout schedule, and nothing of yours sitting in our balance.

A client gallery after purchase, showing a purchase-complete confirmation, the photo unlocked for download, and a receipt emailed to the buyer
What the buyer sees the moment they pay — the clean file unlocks and a receipt goes out.
How: Settings → connect Stripe or Square. One studio, one processor, your pick.
Can I sell to people who were never my clients?

Yes, and this is the one most studios are leaving on the table. A public gallery is a link anyone can open — no invitation, no account. Set it to watermarked and every visitor can browse; they sign in only at the moment they pay.

Price per photo, or attach a package — "all 40 frames from the meet, $60" — to anyone with the link.

How: public gallery → Watermarked, then per-photo prices or a package. Works on every plan, including Free.
Several people want the same gallery. Can they split it?

Turn on Buy together and the shoot becomes collaborative. Every purchase unlocks that photo for everyone invited, so each person buys the frames they actually want and the group ends up with all of them. Nobody can be charged for something someone else already bought.

Buyers see a small Group badge — they know it came from the group, never who paid for it. That anonymity is what makes it usable between two families, or four departments with different budgets.

How: per-shoot setting, decided when you create the shoot. Leave it off and everyone buys independently.

Delivering the work

Do buyers have to create an account just to look?

No — and this is usually where galleries lose money. Your link gets forwarded to parents, to the wedding party, to the friend getting married next spring. A public gallery lets all of them browse instantly. Sign-in happens at checkout, not at the door.

How: public gallery, open or watermarked. Add a password or a private link you can rotate if you want it locked down again.
Can some photos be free, some for sale, and some neither?

In the same gallery, yes. Price frames individually or set one price across the lot, mark anything $0 so it downloads free, and mark anything not for sale so it can be seen but never bought. Useful for a portfolio piece you'll show but won't licence.

How: per-photo pricing grid. Bulk-set a price, then override the exceptions.
What about video?

Photo and video, both watermarked automatically on upload, with your logo scaled to the frame. Clients browse the watermarked cut and pay to unlock the clean file, the same way they do with stills.

Price them together or separately — a package can cover photos, video, or both.

How: upload and it happens. Video is on every paid plan; the free plan is photos only.
My camera and phone files are a mess. Will they just work?

iPhone HEIC files convert to JPEG on the way in, so nobody has to explain to a client why the photos won't open. Uploads are checked by actual file type rather than trusting the extension.

How: nothing to configure.
I shot 2,000 frames. How does anyone find anything?

Folders inside the gallery — by team, by class, by heat, by hour — plus an all-folders view when someone wants to see everything at once. A buyer can go straight to the eight frames that concern them instead of scrolling past the other 1,992.

How: folders per shoot; packages can span folders.

Setting up a shoot

How does a client actually get into their gallery?

You invite them by email and they set their own password — you never issue or reset one. They see only the media assigned to them, on your branded subdomain, with your name on it.

One shoot can carry many customers, each buying different frames, each seeing only what they bought.

How: Shoot → assign customers → invite. Re-invite any time.
What kinds of package can I sell?

Three shapes. A bundle — a fixed set for one price. À la carte — they pick frames and pay per photo. Or prepaid, where the money happened elsewhere and the gallery is pure delivery.

Packages can be scoped to photos, video or both, with an optional cap on how many items are included, and assigned per shoot rather than per account.

How: Packages, then attach one to a shoot. Different jobs can sell in different shapes.
Can I control what the watermark looks like?

It's your logo, applied automatically on upload, scaled in proportion to the frame so it sits correctly on a wide crop and a tall one alike — on video as well as stills.

Watermarked previews are what buyers browse. The clean original is what unlocks on purchase, and the watermarked copy cleans itself up once everyone assigned has bought.

How: Settings → branding → watermark. Prepaid shoots skip it entirely.
Can I run more than one public gallery?

As many as you like, and they aren't gated by plan — a free workspace can run them too. Each one is independently configured: open or watermarked, indexed or hidden, password or private link.

That's four working combinations, so a portfolio, a paid event storefront and a private family gallery can all be live at once under the same brand.

How: Public galleries. A public gallery doesn't consume your active shoot allowance.

Running the business

Does it look like my studio, or like your software?

Yours. Logo, banner, colours, fonts and watermark are all yours, on a branded subdomain, on every plan including the free one. On Professional and above you can put the gallery on your own domain, so the address bar says your studio too.

A client gallery white-labelled for a photography studio, with the studio's own branding, watermarked previews and a pay-to-unlock package
A client gallery carrying the studio's own branding — not ours.
How: Settings → branding. Custom domain is a $3.99/mo add-on with automatic certificates.
Can the rest of my team use it?

Yes — a person is a seat, not a surcharge. Professional is five seats, Studio is fifteen, Enterprise is unlimited. Team members sign in with Google, so there is no password for you to issue or reset.

Adding someone doesn't change what you pay per job and doesn't take a percentage of what their galleries sell. Built for one photographer, or ten.

How: invite by email. Admins manage the workspace; members do the work.
How do I know whether anyone actually opened it?

Every client carries a timeline — viewed, downloaded, purchased — and a status that keeps itself current: Never logged in, Active, or Buyer. So "did they see it?" and "who is worth following up?" are things you look at rather than guess at.

How: Customers → any client. Unlimited clients on every plan, free one included.
How long do galleries stay up, and what happens after?

You decide — per shoot, or set a default for the whole workspace, or never expire at all. A week before anything closes, both you and your client get a warning, so nobody discovers a dead link on their own.

When a shoot with sales does expire, you get a PDF: what sold, who bought which frame, what the job made, with a thumbnail grid. The gallery goes away and the record doesn't.

How: Shoot → expiry. Warning emails are on by default and can be turned off.
Is my clients' work actually safe in here?

Files are served through short-lived signed links rather than public URLs, each studio's data is isolated at the database level, and you can turn on two-factor with recovery codes. Restricted galleries are never search-indexed.

Clients can also request deletion of their own data, and you'll see the request in a queue — your order and payment records survive it.

How: Settings → security. Per-gallery: hide filenames, disable right-click, password or private link.

Costs, plans and limits

How many clients can I have?

Unlimited, on every plan, including the free one. Your client list is not something we meter and it is never the reason you have to move up a tier. Plans differ on storage and seats — never on how many people you serve.

How: nothing to manage. Add clients as you get them.
What happens if I go over my storage or delivery?

On a paid plan it keeps working and you pay for the extra: $0.06 per GB per month of storage, $0.25 per GB of delivery, collected as one balance and billed when it reaches $5. Published up front rather than discovered on an invoice.

Storage is what you hold. Delivery is what leaves — every time someone opens a gallery or downloads a file. Popular work costs more to deliver than quiet work.

How: Billing shows both, month to date.
Is the free plan a trial in disguise?

No. It's $0 a month with no card, no countdown, and no point later where it asks for one. One active shoot, up to 250 photos, 3 GB of storage and 5 GB of delivery — enough to run one real job from upload to download.

The limits, plainly: photos only — video is on every paid plan — and free galleries carry a small Powered by Tobren badge. That's the whole of it.

How: pick Free at signup. Move up whenever the work does.
What do I get in the trial, and what happens at the end?

Fourteen days of whichever plan you pick, at that plan's real limits — a preview of the thing itself, not a stripped version. Nothing is capped mid-trial and trial overage is never charged.

At day fourteen nothing is charged, because there's no card on file to charge. Pick a plan when you're ready. If you do nothing, we email you and hold the account for a week before it goes read-only: your files stay exactly where they are, and adding a card brings everything back.

How: start from any link on this page — the no-card code travels with it.

Your data, and your clients'

Who owns the photographs?

You do. We store and deliver them on your behalf. We don't licence them, don't use them to promote anything, and aren't a party to what you sell.

How: the terms say so in plain language, linked at the foot of this page.
A client asks me to delete their data. Then what?

They can ask directly and the request lands in a queue for you to action, rather than becoming an email you have to remember. Media goes; the order and payment record survives, because you need it for your accounts and so does your accountant.

How: Data requests. The retention behaviour is documented rather than improvised.
If I stop paying, do I lose everything?

No. Nothing is ever deleted to force you under a limit. An account that lapses goes read-only — the work is still there, existing buyers can still collect what they paid for, and settling up puts you straight back.

How: nothing to do. Deletion is always something you choose, never something that happens to you.

Things we don't do yet

Client favourites and shortlisting

Not yet. If your workflow depends on a client ticking their picks and sending the list back, we're not there — buyers choose by purchasing rather than by shortlisting first.

Face recognition and print labs

Neither is built. There's no automatic "find every photo of this person," and we don't print — we deliver files and take the payment for them, and the lab relationship stays yours.

Bulk import from Google Drive

Switched off while we complete Google's security review, rather than shipped half-done. Uploading directly works normally in the meantime.

We'd rather you read this here than find out after moving a season of work across.

Try it on a real job.

Fourteen days of whichever plan you pick, at that plan's real limits. Or stay on the free plan for as long as you like.

Start free — no credit card → See it working See pricing